Proposal Guidelines for the NCHC25 Conference: 

Virtual Presentation: Please note that there will be no virtual presentation option for NCHC25. 

Deadlines and Eligibility

Proposal submissions open February 1, 2025 and close February 28, 2025. Your NCHC Membership must be current by the submission deadline of February 28th for your proposal to be considered.

Presentation Limits

NCHC limits individuals to two presentations at the annual conference, excluding invited Signature Programming presentations (e.g., Beginning in Honors, Developing in Honors, Professional Staff in Honors, Best Honors Administrative Practices, Arts & Creativity workshops, Student Moderators, forums, and meetings).

General Requirements

All categories (with the exception of meetings) will need to include the following:

• Presentation title
• 200-word abstract
• Information about your authors, including name, email, and institution

You will also have the option to upload additional information for consideration.

Review Process

Proposals will be reviewed using a blind review process. This means that in the first round of review, no identifying information about presenters will be included for reviewers; proposals will be considered solely on the strength and content of the submitted proposal abstract. Please refrain from including any identifying information in your submitted abstract.

Communication

Proposal authors can anticipate communication regarding the next steps in mid-April.

Proposal Acceptance

Proposals with representation from more than one institution will be given priority. However, the NCHC Conference Committee recognizes that presenters may be impacted by external factors and unable to participate.

Proposal Categories:

• General Session
• Panel
• Professional Poster
• Roundtable
• Student Interdisciplinary Research Panel (SIRP)
• Student Poster
• Workshop
• Meeting
• Sponsors
• NCHC Committee Forum

Additional Considerations and Requirements

Meeting Requests

For meeting requests, you will be asked to include information such as:

• Date/time preferences
• Meeting room setup
• Additional time, if required
• Extra details for the planning teams

NCHC Committee Forums:

Requests to host an NCHC Committee Forum require minimal information at this time:

• Title of Presentation = name of the committee forum
• Whether or not an LCD projector is requested
• An optional text box to include more information

Registration Requirement

All presenters must register and pay conference registration fees by September 1, 2025. Failure to do so will result in the session being withdrawn. 

If the presentation has multiple presenters, any unpaid presenters will be removed, allowing the paid presenters to proceed. 

Session Lengths

• General Sessions, Meetings, & Panels: 50-minute time frame, including Q&A. 
• Workshops: 80-minute time frame, including Q&A. 
• Roundtables: 80-minute time frame, including Q&A. A structured discussion format facilitated by a moderator, featuring selected speakers with diverse perspectives. The discussion will be driven by attendees’ questions and comments. 
• Poster Presentations: Posters will have a 1.5 to 2-hour presentation time.

LCD Projector and Screen Availability

LCD Projector and Screen Packages are available for the following categories (based on availability - more information is forthcoming):

• General Session
• Workshop
• NCHC Committee Forum 

Personal LCD projectors or audio equipment are not permitted due to contractual agreements. Approval and associated costs will be shared upon acceptance. We appreciate your understanding and cooperation. 

Presenter Responsibilities

Presenters are responsible for bringing a laptop computer, personal files, and any necessary adaptors, particularly for Apple devices. 

Technical Support

For technical difficulties submitting your proposal, please visit the OpenWater Help Desk.